Google Calendar Share Tutorial – Google Calendar is known as one of the best tools for managing schedules and tasks. It captures your work and meetings, both short and long. It has become a source of information that contains useful information about your work life. In some cases, you may need to export your calendar data to Google Sheets. But which method should you use? Find the answer in this article.
Note: The original version of this article did not have an option to automate the export of Google Calendar to Google Sheets. The updated version now shows how you can export data from Calendar to tables by table using the Google Calendar integration by Coupler.io.
Google Calendar Share Tutorial
You may need a list of activities with time spent on each for the following purposes:
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Google Calendar has the information you need. You can click on each individual event on your calendar to see how much time you spent on each activity. However, automatically exporting your data to Google Sheets will always be a better solution. This saves you time and minimizes errors. It’s also easier to do basic data analysis in a spreadsheet, such as totaling hours and sorting activities.
We decided to play our game by showing you the best way to export Google Calendar to Google Sheets – Coupler.io.
Why is it the best? It allows you to automate the flow of data from your calendar to spreadsheets. In addition, you can change the destination, convert data on the go and take advantage of many other valuable features. Let’s see what it looks like in action!
You can use the Google Calendar integration by Coupler.io as a web app or add-on for Google Sheets. The latter requires you to install an add-on. In this article, we will use a web application. However, the UI and flow are the same for both the web app and the add-on. To get started, sign up on Coupler.io to create an account. Then click Add new importer and select source and destination programs. In our case we have Google Calendar as source and Google Sheets as destination. Continue to build the integration.
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Note: Coupler.io allows you to combine data from multiple sources. So you can add multiple calendars to export and load data into one main view. To do this, click +Add another source and configure the connection as shown above.
In this step, you can preview the data to be extracted from Google Calendar and convert them on the go. Data transformation includes:
Optionally, you can select the first cell or range of cells into which the calendar data is imported; change the import mode from change to add; enable last updated column and disable data update for each run.
The most valuable feature, though, is the automatic data update. This allows you to set up a schedule for automating the data flow. You need to enable it and identify:
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When you’re ready to export your Google Calendar to Google Sheets for the first time and start the automation, click Save and Run. Want to see how your calendar data looks in a spreadsheet? Come on!
That’s pretty awesome, isn’t it? In addition to Google Calendar, Coupler.io also supports productivity and time tracking apps like Clockify, Harvest, Calendly, and TimeTonic.
Check out the full list of 60+ available sources to see if you can automatically export from your favorite apps. By the way, if you want to create really amazing reports, the same list of resources is available for import into Excel, BigQuery and Looker Studio.
Unfortunately, there is currently no such feature in Google Calendar that allows you to export data directly to Google Sheets. What you can do is export a custom Calendar ICS file.
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An ICS file is a standard Internet calendar format that stores calendar event information. It supports Microsoft Outlook, Google Calendar, Yahoo! Calendar and Apple Calendar. With the ICS format, you can share your calendar data with someone else who uses an application other than Google Calendar.
If you want to export ICS files from all your calendars associated with your Google account, follow the steps below.
Open Google Calendar. Click the Settings icon in the upper right corner, then click Settings from the menu.
On the Settings page, click the Import & export > Export menu. Then, under the Export section, click Export.
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You will see a ZIP file download to your computer. Open it and you’ll find individual ICS files for each of your calendars.
Now you can share these ICS files (or one of them) with your friend. They should be able to open it using a calendar program – Outlook, Yahoo! Calendar or Apple Calendar.
The most efficient way to transfer calendar data to Google Sheets is to use the Google Sheets add-on. As we mentioned above, Coupler.io is available as an add-on for Google Sheets.
Coupler.io is an all-in-one data analytics and automation platform designed to bridge the gap between getting data and leveraging its full potential. Collect, transform, understand and act on data to make better decisions and drive your business forward!
Getting Started With Google Calendar
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Meanwhile, there are several other options that allow you to retrieve data from a Calendar, such as Calendar to Sheet and Sheets2GCal. Unfortunately, none of these add-ons allow you to automatically export data from your Calendar.
GSheets add-ons are third-party software programs. You can view the add-on library by clicking Add-ons > Get Add-ons from the top menu. This will open a new dialog window that allows you to browse or search for a specific attachment. Alternatively, you can go directly to the Google Workspace Marketplace and search for options there.
When you click on each add-on, you’ll see a description of what it does. Click the Install button to install it. It will ask for permission to access your Google Drive and you must allow it to complete the installation.
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Calendar to Table lets you import Google Calendar events into Google Sheets by applying date and text filters. After installing the add-on, you will see it in the Add-ons menu.
Before importing data, you must specify which calendars you want to import. You can also add text and date filters.
See if you have event data such as start time, end time, event description, duration, notes and location exported in a table. Information about the total duration is also displayed at the top of the page.
Sheets2GCal not only allows you to import Google Calendar events into Google Sheets, but also allows you to update the Calendar from the Sheet. After installation, click Add-ons > Sheets2GCal > Import (Calendar-> Sheet) to import data from Google Calendar to get started.
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You must specify which Calendar you want to import. You can also set a Start and End Date if you want. However, you must register for a FREE account on sheets2gcal.com before you can import.
Note that the result has more fields than the Calendar to Sheet result. However, it doesn’t have a duration column, so you have to calculate it yourself. Here’s how you can do it:
Step 3. Apply the formula to the other cells by selecting the formula cell and then dragging the fill handle down to the other cells.
If your data set is large enough, it is better to use the ARRAYFORMULA function instead of dragging the formula. Here’s what it will look like:
Bagaimana Cara Membuat Reminder Dari Google Sheet Ke Calendar?
One SaaS tool that can help you export Google Calendar to Google Sheets is TimeTackle. Originally it was a simple calendar exporter called Gcal2Excel. Now they’ve expanded the list of features and resources, so if you want to save time doing advanced analytics, creating invoices, creating multiple custom reports, and automatically exporting as scheduled, you might want to consider this for your needs.
You can then add tags, view calendar entries in a timeline format, track meeting health, trends, interactions, and more. you will be able to analyze.
TimeTackle allows you to automatically sync your Google Calendar with Google Sheets. To enable this feature, go to Timesheet in the left-hand menu, then find the Google Sheets Sync button in the upper-right corner. Click it and set your preferences for updates.
Once this is done, new appointments and other calendar entries will automatically appear in the selected schedule. TimeTackle will continue to update your information according to your settings.
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If necessary, you can download your data from the same menu by clicking the Download button. Available formats are XLSX and CSV.
Above we have provided codeless solutions. Now let’s explore how you can export calendar data with Google App Script.
No need to worry even if this is your first script. We’ve provided a copy-paste solution for you, so you don’t have to code yourself. Feel free to check out our Google App Scripting Guide. Export Google Calendar events to Google Sheets with App Script
Open Google Calendar, then click the Settings icon